[Using Sakai] Your experience with Email Archive tool

Fri Feb 17 01:20:51 PST 2012

We have it available and use it frequently. We have other options, but
it's nice to send an email to a group without logging in to Sakai. The
issues we found were mostly configuration issues, and I guess they are
all documented and solved by now. A nice tool.

Feliz

On 16 February 2012 22:48, Robin Hill <hill at uwyo.edu> wrote:
> We use the Email Archive, and I regard it as extremely useful for the
> kind of records instructors need to keep:  Which messages were sent to
> all participants, and when.  AND for the kind of reference students need
> to make:  Where they can find those messages easily.
>
> Same for project sites.  (For prolonged interchanges, or high traffic,
> it's not suitable.)
>
> We have had intermittent mysterious problems with Email Archive on our
> hosted instance, such as a two-day delay in delivery.  This happened
> most noticeably after a site address was changed in the Email Archive.
> RSmart has been unable to track down a problem, leading me to wonder if
> the issue is in our local mailsender (Exchange 2010), which would be
> origin of all the messages sent to those site addresses, and the
> destinations of the distribution...?
>
>
> On 2/16/12 3:09 PM, Luke Fernandez wrote:
>> We still run email archive although I don't think it gets all that
>> much use any more.  For a while adhoc groups used it.  And I
>> personally really liked the fact that it would allow you to host a
>> course discussion without forcing the instructor or the students to
>> log into the LMS.  A few semesters ago I even ran it as a supplement
>> to a Moodle course since the Moodle email tools didn't offer that kind
>> of functionality.
>>
>> Despite my hopes for greater adoption, most of our students and
>> faculty like the idea of segregating their regular email from their
>> LMS email.  I think that's sort of sad.  But if you are teaching a 4-4
>> load and large classes that segregation has some practical sense if
>> you don't want to suffer a data deluge in your inbox.
>>
>> Luke
>> http://itintheuniversity.blogspot.com
>>
>> On Thu, Feb 16, 2012 at 1:45 PM, Josh Baron<Josh.Baron at marist.edu>  wrote:
>>> Keli,
>>>
>>> You may want to check in JIRA and/or on the dev list on this a bit as well.
>>> I could be wrong but I seem to recall, in the early days, that there was a
>>> technical issue related to how large volumes of email were "batched" and
>>> sent from Sakai.  I believe this issue was resolved awhile ago.
>>>
>>> We don't use the Email Archive tools as the function existed through other
>>> systems so I can't speak to the other issues.
>>>
>>> FYI, Josh
>>>
>>> -----------------------------
>>> Joshua Baron
>>> Senior Academic Technology Officer
>>> Marist College
>>> Poughkeepsie, New York  12601
>>> (845) 575-3623 (work)
>>> Twitter: JoshBaron
>>>
>>>
>>>
>>> From:        Keli Sato Amann<kamann at stanford.edu>
>>> To:        sakai-user at collab.sakaiproject.org,
>>> Date:        02/16/2012 03:16 PM
>>> Subject:        [Using Sakai] Your experience with Email Archive tool
>>> Sent by:        sakai-user-bounces at collab.sakaiproject.org
>>> ________________________________
>>>
>>>
>>>
>>> Hello,
>>> We've had random people on campus mentioning they wished that one could send
>>> an email to all site participants without logging into Sakai. It was a
>>> surprise to find that email archive already existed. However, I spoke with
>>> our tech support who was here early on and they said that we had looked into
>>> using it early on but got reports of it dropping email, so we stopped. For
>>> now, instructors an still use our Mailman installation to request a mailing
>>> list for their class that is already synched with enrollment as well as
>>> lists for just students and staff. But the ability to do this from Sakai
>>> might have some advantages for project sites, which would require more
>>> active management.
>>>
>>> A search on "email archive sakai" reveals several schools seem to still be
>>> using email archive so I was wondering
>>> 1) did you also experience problems of mail being sent to that address but
>>> not being received and/or archived? If those problems were real, have they
>>> been addressed by code updates in later versions of the tool, or in tweaking
>>> local set up?
>>>
>>> 2) It would be interesting to know which of the following tools your school
>>> offers and which are available but stealthed (available only to those who
>>> ask). For instance, I have filled in what Stanford does below
>>> -Mailtool (to be replaced in 2.9 by Mail Sender)--Stanford offered as
>>> stealthed tool but now offers Messages because this was deprecated
>>> -Messages (MSGCNTR): yes, stealthed, considering making default
>>> -Announcements: yes
>>> -Email Archive: no
>>>
>>> 3) If you don't offer all 4, can you describe the reasons behind your
>>> offering? I can see that each of these tools are unique and have their own
>>> completely appropriate approaches to whether you can opt out, whether it is
>>> section aware, etc. But I worry that it would be overwhelming to offer 3,
>>> let alone 4.
>>>
>>> 4) If you do use Email Archive did anyone tweak it so that the address is
>>> hardcoded and not customizable?
>>>
>>> Keli Amann
>>> User Experience Specialist
>>> Academic Computing Services, Stanford University
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>
> --
>   Robin K. Hill, Ph.D.
>   Coordinator of Instructional Computing
>   Ellbogen Center for Teaching and Learning
>   University of Wyoming
>   http://www.uwyo.edu/ctl/ics/
>   307-766-5499
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-- 
Feliz Ribeiro Gouveia

Universidade Fernando Pessoa            http://www.ufp.pt
Centro de Recursos Multimediaticos      Tel 351-22.507.13.06
M.I.N.D. Lab                            Fax 351-22.550.82.69
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