[sakai-pmc] VOTE: PMC chair/vice-chair tenure and election bylaws changes

[Jean-Francois Leveque]

It's not about belief but about feeling and circumstances.

If I get excluded from votes because I'm away, I feel excluded from the 
group.

It's not personal vacations, most French higher education institutions 
are closed in July and August. Shouldn't I feel excluded because I'm 
French if chair election are likely to regularly happen when I have to 
be on vacation?

How would you feel if the votes were cast at a time you have to be on 
vacation?

On 09/01/2014 15:30, Sam Ottenhoff wrote:
> Do you believe all proposals should accommodate our member vacation
> schedules?  If you vacation in July and August, and I vacation in June,
> and our friends in the southern hemisphere vacation during December and
> January, you believe our bylaws should reflect these preferred vacation
> months?
>
>
> On Thu, Jan 9, 2014 at 4:30 AM, Jean-Francois Leveque
> <jean-francois.leveque at upmc.fr <mailto:jean-francois.leveque at upmc.fr>>
> wrote:
>
>     -1 because nothing prevents voting in July or August which would be a
>     problem for me.
>
>     J-F
>
>     On 08/01/2014 17:51, Anthony Whyte wrote:
>      > On 19 December 2013 Sam Ottenhoff proposed that we revise the PMC
>      > chair's term of election. A number of amendments regarding the
>     position
>      > of vice-chair were offered by other PMC members and the proposal
>     below
>      > incorporates the suggested changes to the original proposal.
>      >
>      > *Overview*
>      > The six month rotating chair rule inherited from TCC practice
>     specifies
>      > too short a time period between elections to ensure effective
>     continuity
>      > in office for members elected to serve a committee now
>     responsible for
>      > oversight of the Sakai project within a broader Apereo community. The
>      > rule results in the PMC chair and vice-chair rotating too often and
>      > results in too much time spent on elections. The frequency of
>     rotations
>      > between chairs also complicates communications between the PMC
>     and other
>      > bodies (Foundation director, conference planning, licensing, etc) and
>      > contributes to a perception of instability within the committee.
>      >
>      > *Proposal *
>      > The PMC will extend the term of office to one year for both the chair
>      > and vice-chair per Apache PMC protocol and eliminate the practice of
>      > automatic succession of the vice-chair to the chair upon
>     completion of
>      > the chair's term in office.
>      >
>      > Specifically, the following sections of the bylaws will be amended as
>      > follows:
>      >
>      > Section 1.2 PMC chair
>      >
>      > Strike the following language:
>      >
>      > /Rotating position. Elected by simple majority vote of membership
>     unless
>      > replaced by vice-chair according to order of succession described
>     below.
>      > Term: 6 months/
>      >
>      > Replace with:
>      >
>      > /Elected by a simple majority vote of the membership. The chair shall
>      > hold office for a period of one year or until his or her successor is
>      > elected and qualified or until his or her earlier resignation or
>      > removal. If the chair resigns or is removed the vice-chair will
>     succeed
>      > to the chair and serve out the remainder of the former chair's
>     term. If
>      > an election results in a tie between candidates for the position of
>      > chair, successive run-off elections will be held until a candidate is
>      > elected by a simple majority vote of the membership./
>      >
>      > Section 1.3 PMC vice chair
>      >
>      > Strike the following language:
>      >
>      > /Rotating position. Elected by a simple majority vote of membership
>      > every 6 months. Succeeds current PMC chair when the chair's term
>     expires.
>      > Term: 6 months/
>      >
>      > Replace with:
>      >
>      > /Elected by a simple majority vote of the membership. The vice chair
>      > shall hold office for a period of one year or until his or her
>     successor
>      > is elected and qualified or until his or her earlier resignation or
>      > removal. If the vice-chair resigns, is removed or replaces a
>     chair who
>      > has resigned or been removed a special election will be held to
>     elect a
>      > vice chair to serve out the remainder of the term. If an election
>      > results in a tie between candidates for the position of vice chair,
>      > successive run-off elections will be held until a candidate is
>     elected
>      > by a simple majority vote of the the membership./
>      >
>      > Section 3.0 Elections
>      >
>      > Strike the following language:
>      >
>      > /The method for breaking a tie is still subject to debate.
>     Suggestions
>      > include:/
>      >
>      >     * /In a future PMC election if there is a tie, a run off election
>      >       will be held among the tied candidates following the same
>     election
>      >       procedures. /
>      >     * /If members are still tied after the election, a virtual
>     coin toss
>      >       will be held when only two tied candidates are left./
>      >     * /The coin toss method may change, but currently it will be via
>      > http://cointossr.com/ between the chair and vice chair. The
>      >       candidate who is represented by heads and tails is arranged
>     prior
>      >       to the toss when the chair sends the link to the vice chair./
>      >
>      >
>      > In addition, the existing 6 month tenures of the current chair and
>      > vice-chair's tenure will be extended until 30 June 2014 in order
>     to both
>      > simplify the transition to a new election model and establish a
>     July to
>      > June period of tenure for both positions.
>      >
>      > *Polls open*
>      >
>      > Voting is now open and will conclude no later than Monday, 13 January
>      > 2014, 11:59:59 UTC
>      >
>      > As earlier noted, both the current chair and vice-chair will recuse
>      > themselves from this vote.
>      >
>      >
>      > anthony whyte | its and mlibrary | university of michigan |
>      > arwhyte at umich.edu <mailto:arwhyte at umich.edu>
>     <mailto:arwhyte at umich.edu <mailto:arwhyte at umich.edu>> | 517-980-0228
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