[Portfolio] Evaluation and Group workflow

[Charles Hedrick]

Groups should solve this. Evaluators will only see requests from people who are in a group that they are in.

We have two modifications which we'd be happy to see adopted:

1) Sometimes you want a site owner who can see everything. We have an additional "see all" permission so that some roles bypass the group check.

2) We'd like to capture data for reports showing what group a given evaluation was for. (We have a professional school with several programs in it. We need to report portfolio activity for each program.) Thus we added a table that gets an entry when the student submits for evaluation. It records the page submitted and the group that student is in. If they're in more than one they're asked to specify which applies. We record the group title, since over time groups in a site may change. We need to be able to show the group even if it's no longer in the site.


On Jan 7, 2010, at 11:02:42 AM, Nancy O'Laughlin wrote:

> I just ran a quick test here for a portfolio site where we have two 
> groups (based on the TAs). In the Evaluations tool, they saw all the 
> pending evaluations - not just their own. We are running 2.6 and just 
> moved to 2.6.1 this past Monday. Like Marc, I would appreciate knowing 
> if we are missing a step somewhere.
> Thanks,
> Nancy
> 
> Ward, Lynn E. wrote:
>> As I recall, group filtering worked in the Evaluations tool in 2.5x, but I can't be certain.  In 2.7, it should definitely work.  In addition, if the evaluator is assigned to multiple groups, a select menu allows the evaluator to filter on submissions from a specific group.  I think this is also true of 2.6, but we run a localized version, so I couldn't say without testing on a generic instance.
>> 
>> Lynn
>> 
>> ==========================
>> Lynn Ward, Principal Systems Analyst, Academic and Faculty Services
>> University Information Technology Services
>> Indiana University-Purdue University Indianapolis
>> Information Technology and Communications Complex (IT 218R)
>> 535 West Michigan Street, Indianapolis, IN 46202
>> Phone: 317-278-5713  E-mail: leward at iupui.edu  
>> 
>> -----Original Message-----
>> From: portfolio-bounces at collab.sakaiproject.org [mailto:portfolio-bounces at collab.sakaiproject.org] On Behalf Of Zaldivar, Marc
>> Sent: Thursday, January 07, 2010 9:21 AM
>> To: portfolio
>> Subject: [Portfolio] Evaluation and Group workflow
>> 
>> All,
>> 
>> We have a project that would like to have groups in a site to help filter the number of evaluations each evaluator sees.  They have about 150 students in the site and maybe 30 faculty/evaluators or so.
>> 
>> We noticed, however, that we can set up groups that create the filtering in the matrix view, but when students submit for evaluation they are ALL revealed in the Evaluation tool, regardless of group membership.   Am I missing a configuration step somewhere that will keep the filtering in the Evaluation tool?  Is this a bug I should report?  Has it been addressed in 2.6 or 2.7?
>> 
>> We're currently running  2.5.4.
>> 
>> Thanks!
>> 
>> Marc
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> 
> -- 
> Nancy J. O'Laughlin, Ed.D.
> IT-Client Support & Services, University of Delaware
> 030 Smith Hall, 18 Amstel Avenue
> Newark, DE 19716
> nolaug at udel.edu     302.831.0737
> 
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