[sakai-pmc] [DG: Open Forum] Plan - from Mailman to Google groups

[Neal Caidin]

I've had some off list questions and discussions with several people. I've
double checked that we can move existing accounts and that google accounts
are not required for subscribing.

The pattern for non-google subscription is  listprefix-subscribe at apereo.org ,
send an email to that address and Google groups will kick off a short
verification process to subscribe your non-google email.   So for sakai-dev
it should be sakai-dev-subscribe at apereo.org .

Accessing public list archives does not require a login. Hence the need for
security lists not to keep an archive.

I am thinking I would like to create a simple html page that explains what
the lists are for, how to subscribe, to unsubscribe, and how to access
archives, in our documentation Github site [1] (which has not gotten use so
far). And see if that then can easily be re-purposed on our
Sakaiproject.org website and Confluence, and linked (of course) from other
areas, like our Sakai project source code spaces [2] (as separate from the
documentation space) on Github.

It would be nice to get in the habit to write once and reuse the
information multiple places. This is a low risk way to try this approach
out.

People can subscribe with their Google accounts instead of whatever they
use for Mailman, if they like, and we can also mention this on the simple
html page. There is some advantage to using your google account I imagine,
like easily accessing all of your google groups, including non-Sakai.
(though why would someone want to subscribe to a non-Sakai list? Weird.)

We could also just provide the instructions for subscribing and let people
move themselves, but I would prefer to minimize the disruption of the move.
I prefer if folks choose to unsubscribe consciously rather than be dropped
off the list and never getting around to re-subscribing.

Additional documentation suggestions and guidance welcome also.



On Mon, Feb 2, 2015 at 2:48 PM, Neal Caidin <neal.caidin at apereo.org> wrote:

> Pretty sure that the move from Mailman to Apereo Groups of existing
> accounts can be done and that Google accounts are not required. I believe
> this has already been done with some other groups.
>
> Thanks,
> Neal
>
>
>
> On Mon, Feb 2, 2015 at 2:41 PM, Steve Swinsburg <steve.swinsburg at gmail.com
> > wrote:
>
>> I'm not sure how you would auto move anyone that is not already using a
>> Gmail account as they would need an account. Not 100% sure.  IMO people
>> should just be given notice to create the account, then they could be
>> signed up, same as for github.
>>
>> As for the auto forward, again,  just make the switch over at some point.
>> When people stop receiving email and their sent ones bounce, they'll figure
>> it out by looking at the latest email they received saying to move. It may
>> not even be possible to create the auto forward due to the account issue i
>> mentioned.
>>
>> In summary, hard cut over with notice,  no need for transition.
>>
>> Cheers,
>> Steve
>>
>> sent from my mobile device
>> On 03/02/2015 6:22 AM, "Seth Theriault" <slt at columbia.edu> wrote:
>>
>>> On Mon, Feb 2, 2015 at 1:11 PM, Neal Caidin <neal.caidin at apereo.org>
>>> wrote:
>>> >
>>> > Yes, that is correct. My proposal is to move Mailman subscribers to
>>> the new Apereo google group lists. The one gotcha that was
>>> > pointed out to me is that a number of folks might prefer their
>>> existing Google addresses be used, but I'm not sure if there is any
>>> > way to deal with that.
>>>
>>> With enough notice, people have the opportunity to change their
>>> subscriptions before and/or after the move, just like any other
>>> subscription change.
>>>
>>> Seth
>>>
>>> _______________________________________________
>>> sakai-pmc mailing list
>>> sakai-pmc at collab.sakaiproject.org
>>> http://collab.sakaiproject.org/mailman/listinfo/sakai-pmc
>>>
>>
>
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