[sakai-pmc] VOTE: PMC chair/vice-chair tenure and election bylaws changes

[Jean-Francois Leveque]

-1 because nothing prevents voting in July or August which would be a 
problem for me.

J-F

On 08/01/2014 17:51, Anthony Whyte wrote:
> On 19 December 2013 Sam Ottenhoff proposed that we revise the PMC
> chair's term of election. A number of amendments regarding the position
> of vice-chair were offered by other PMC members and the proposal below
> incorporates the suggested changes to the original proposal.
>
> *Overview*
> The six month rotating chair rule inherited from TCC practice specifies
> too short a time period between elections to ensure effective continuity
> in office for members elected to serve a committee now responsible for
> oversight of the Sakai project within a broader Apereo community. The
> rule results in the PMC chair and vice-chair rotating too often and
> results in too much time spent on elections. The frequency of rotations
> between chairs also complicates communications between the PMC and other
> bodies (Foundation director, conference planning, licensing, etc) and
> contributes to a perception of instability within the committee.
>
> *Proposal *
> The PMC will extend the term of office to one year for both the chair
> and vice-chair per Apache PMC protocol and eliminate the practice of
> automatic succession of the vice-chair to the chair upon completion of
> the chair's term in office.
>
> Specifically, the following sections of the bylaws will be amended as
> follows:
>
> Section 1.2 PMC chair
>
> Strike the following language:
>
> /Rotating position. Elected by simple majority vote of membership unless
> replaced by vice-chair according to order of succession described below.
> Term: 6 months/
>
> Replace with:
>
> /Elected by a simple majority vote of the membership. The chair shall
> hold office for a period of one year or until his or her successor is
> elected and qualified or until his or her earlier resignation or
> removal. If the chair resigns or is removed the vice-chair will succeed
> to the chair and serve out the remainder of the former chair's term. If
> an election results in a tie between candidates for the position of
> chair, successive run-off elections will be held until a candidate is
> elected by a simple majority vote of the membership./
>
> Section 1.3 PMC vice chair
>
> Strike the following language:
>
> /Rotating position. Elected by a simple majority vote of membership
> every 6 months. Succeeds current PMC chair when the chair's term expires.
> Term: 6 months/
>
> Replace with:
>
> /Elected by a simple majority vote of the membership. The vice chair
> shall hold office for a period of one year or until his or her successor
> is elected and qualified or until his or her earlier resignation or
> removal. If the vice-chair resigns, is removed or replaces a chair who
> has resigned or been removed a special election will be held to elect a
> vice chair to serve out the remainder of the term. If an election
> results in a tie between candidates for the position of vice chair,
> successive run-off elections will be held until a candidate is elected
> by a simple majority vote of the the membership./
>
> Section 3.0 Elections
>
> Strike the following language:
>
> /The method for breaking a tie is still subject to debate. Suggestions
> include:/
>
>     * /In a future PMC election if there is a tie, a run off election
>       will be held among the tied candidates following the same election
>       procedures. /
>     * /If members are still tied after the election, a virtual coin toss
>       will be held when only two tied candidates are left./
>     * /The coin toss method may change, but currently it will be via
>       http://cointossr.com/ between the chair and vice chair. The
>       candidate who is represented by heads and tails is arranged prior
>       to the toss when the chair sends the link to the vice chair./
>
>
> In addition, the existing 6 month tenures of the current chair and
> vice-chair's tenure will be extended until 30 June 2014 in order to both
> simplify the transition to a new election model and establish a July to
> June period of tenure for both positions.
>
> *Polls open*
>
> Voting is now open and will conclude no later than Monday, 13 January
> 2014, 11:59:59 UTC
>
> As earlier noted, both the current chair and vice-chair will recuse
> themselves from this vote.
>
>
> anthony whyte | its and mlibrary | university of michigan |
> arwhyte at umich.edu <mailto:arwhyte at umich.edu> | 517-980-0228