[Portfolio] [Using Sakai] Groups are being auto-created by lessons tool

JOSE MARIANO LUJáN GONZáLEZ jmariano at um.es
Tue Nov 4 03:18:45 PST 2014

Hi Adam,

This might help you understand the problem, Lessons is creating its own 
groups/sections to manage which users can access each item (forums, 
assignments...) added to Lessons.

Those groups are visible in all section aware tools, there was a request 
to hide those groups to avoid confusion to instructors. I believe the 
groups that your site owner is reporting were created by lessons. Here 
are a couple of jiras that explain a bit more how Lessons handles those 


Hope it helps,
best regards,

El 04/11/2014 11:50, Adam Marshall escribió:
> Perhaps I should clarify what the issue is here.
> As I understand it, forums are being accessed via the lessons tool. A 
> variety of topics have been set up in forums and are available to the 
> whole site.
> When students try to respond they cannot post because (apparently) the 
> visibility of the topic gets changed to be only available to a site 
> group. The groups are named "access: <title of forum topic>" but don't 
> have
> The site owner says she hasn't created these groups and has deleted 
> them and reset the visibility of the topic. As students try to 
> respond, the groups get created again so the whole thing fails.
> We can't find anything about groups getting auto created by lessons or 
> forums.
> Help!
> Ad
> sent from my phone
> On 3 Nov 2014 12:55, Fawei Geng <fawei.geng at it.ox.ac.uk> wrote:
> Dear all,
> Thanks for reading the question.  To provide a bit context of the 
> issue, at Oxford we are using Sakai 10 and 'Project' site.
> A user with the 'maintain' role uses the Forums tool and links to 
> Forum topics in the Lessons tool.   Last a few days she discovered 
> that some of her students couldn't see a forum topic.  Then she 
> noticed the cause was that the topic was assigned to a group that she 
> was aware of.   I was told that the other maintainers in the site did 
> not create any groups.
> This sounds quite strange to me and I could not reproduce what she 
> experienced.   The only thing I can think of is the 'Lessons" tool 
> that has been newly introduced at Oxford in September.
> Has the similar issue occurred to you when using the Forums and 
> Lessons tool?
> Many thanks in advance
> Fawei
> ------------------------------------------------------------
> Learning Technology Support Officer
> IT Services, University of Oxford
> 13 Banbury Road, Oxford OX2 6NN
> Blog: http://blogs.oucs.ox.ac.uk/fawei/
> Twitter: http://twitter.com/oxford4learning/
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José Mariano Luján González - Aula Virtual
Area de Tecnologías de la Información
y las Comunicaciones Aplicadas (ATICA)
UNIVERSIDAD DE MURCIA - http://www.um.es

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