[Contrib: Evaluation System] My Evaluations list getting really long

Thu Aug 11 08:49:41 PDT 2011

The long list of "My Surveys" only affects members of the admin workspace  which is why we haven't done anything about it yet. 

I guess I must bog down the server frequently then!

adam

> -----Original Message-----
> From: Jim Eng [mailto:jimeng at umich.edu]
> Sent: 11 August 2011 16:10
> To: Adam Marshall
> Cc: Sean DeMonner; evaluation at collab.sakaiproject.org; Verity Allan
> Subject: Re: [Contrib: Evaluation System] My Evaluations list getting really
> long
> 
> Could you turn off that link for everyone, or do your users need to use it?  In
> the admin panel, I see this option with a checkbox:
> 
> 	Show links to My Evaluations, My Templates, My Items, My Scales
> and My Email Templates
> 
> We have that unchecked.  Students and Instructors see their current evals in
> the widgets on the summary page.  The checkbox to hide those links was
> added because occasionally an admin user would click on one of those links
> and bog down the server for everyone.
> 
> 
> 
> On Aug 11, 2011, at 10:57 AM, Adam Marshall wrote:
> 
> > I sat bolt upright in bed one night when that thought popped into my head
> but unfortunately this just affects the dashboard "panels" on the Evaluations
> home screen and not the ruddy great list on the My Surveys page. Shame as
> it did look promising in the dark.
> >
> > adam
> >
> >> -----Original Message-----
> >> From: Sean DeMonner [mailto:demonner at umich.edu]
> >> Sent: 11 August 2011 15:51
> >> To: Adam Marshall
> >> Cc: Verity Allan; evaluation at collab.sakaiproject.org
> >> Subject: Re: [Contrib: Evaluation System] My Evaluations list getting really
> >> long
> >>
> >> I seem to recall changing the "Number of days old can an eval be and still
> be
> >> recently closed" setting at the bottom of the Admin page to make the list
> of
> >> closed evals shorter. It's been a while since I played with it however.
> Might
> >> be worth a look.
> >>
> >> As Jim mentions we turn the Admin widget off during peak eval time
> >> because the Admin widget on the Summary page won't load with several
> >> thousand evals loaded.
> >>
> >> SMD.
> >>
> >>
> >>
> >>
> >>
> >>
> >> On Aug 11, 2011, at 10:49 AM, Adam Marshall wrote:
> >>
> >>> We will certainly circulate (& commit) a fix when we have one, don't hold
> >> your breath though or you'll faint!
> >>>
> >>> adam
> >>>
> >>>> -----Original Message-----
> >>>> From: evaluation-bounces at collab.sakaiproject.org [mailto:evaluation-
> >>>> bounces at collab.sakaiproject.org] On Behalf Of Verity Allan
> >>>> Sent: 11 August 2011 15:15
> >>>> To: evaluation at collab.sakaiproject.org
> >>>> Subject: Re: [Contrib: Evaluation System] My Evaluations list getting
> really
> >>>> long
> >>>>
> >>>> Hi,
> >>>>
> >>>> I don't know of a fix for this; I can unfortunately confirm that it will
> >>>> become impossible to load the surveys in the Evaluation System tool in
> >> the
> >>>> Admin Workspace, as it will time out. We have well over 10,000 surveys
> >>>> now, and while we can administer the options using the 'Administrate'
> >>>> link, the 'My Surveys' link is a no-no. (And during peak survey times, My
> >>>> Current Surveys has hundreds of surveys in and takes ages to load.)
> >>>>
> >>>> This does mean that the only way of finding out about certain surveys is
> >>>> to use the 'become user' tool to 'become' the person who's running
> the
> >>>> survey. This is a bit of a pain, but does mean that you can do some
> >>>> troubleshooting via the UI, rather than via the DB.
> >>>>
> >>>> I can see that users might well want to look at last year's surveys, but
> >>>> that does leave us with this problem in the Admin Workspace. Maybe
> >>>> implementing paging of the results would help?
> >>>>
> >>>> So, while there's a certain amount you can achieve by workarounds, it's
> >>>> pretty inconvenient, and we'd be interested in testing a fix, should
> >>>> someone come up with one. (We don't currently have time to work on
> >> one
> >>>> ourselves.)
> >>>>
> >>>> Regards,
> >>>> Verity
> >>>> CamTools Helpdesk
> >>>> CARET, University of Cambridge
> >>>>
> >>>>> Date: Thu, 11 Aug 2011 14:49:47 +0100
> >>>>> From: Adam Marshall <adam.marshall at oucs.ox.ac.uk>
> >>>>> Subject: Re: [Contrib: Evaluation System] My Evaluations list getting
> >>>>> 	really long
> >>>>> To: Jim Eng <jimeng at umich.edu>
> >>>>> Cc: evaluation <evaluation at collab.sakaiproject.org>
> >>>>> Message-ID:
> >>>>>
> >>>> 	<DF192BAB00144C48B1B41464F3347A2041A514C3EE at EXMBX05.ad.o
> >>>> ak.ox.ac.uk>
> >>>>> Content-Type: text/plain; charset="us-ascii"
> >>>>>
> >>>>> We're not that bothered about clearing out data. It's the number of
> >> items
> >>>> on the 'admin' user 'my surveys' page. It is taking 3-4 minutes to load
> and
> >> I'm
> >>>> soon that we'll soon see a time out.
> >>>>>
> >>>>> adam
> >>>>>
> >>>>> From: Jim Eng [mailto:jimeng at umich.edu]
> >>>>> Sent: 11 August 2011 14:37
> >>>>> To: Adam Marshall
> >>>>> Cc: Paul Dagnall; evaluation
> >>>>> Subject: Re: [Contrib: Evaluation System] My Evaluations list getting
> >> really
> >>>> long
> >>>>>
> >>>>> We have a different situation than most schools, because our evals
> are
> >>>> imported from an external system and administered in Sakai, and the
> >>>> responses are exported back to the external system, through which
> >> results
> >>>> are reported back to instructors and others.  After the responses are
> >>>> exported, we delete the data from Sakai, using SQL scripts.
> >>>>>
> >>>>> There are dangers inherent in keeping old eval data inside Sakai, so
> we
> >> now
> >>>> get rid of it as soon as possible after each term ends.
> >>>>>
> >>>>> That may not match other people's needs, especially if users need to
> >> refer
> >>>> to results long after an eval closes and there is no external system for
> >>>> archiving and reporting historic data.
> >>>>>
> >>>>> I would advise that you clean out the old data as early as possible,
> which
> >>>> would solve the problem you mentioned.
> >>>>>
> >>>>> Jim
> >>>>>
> >>>>>
> >>>>>
> >>>>>
> >>>>> On Aug 11, 2011, at 5:38 AM, Adam Marshall wrote:
> >>>>>
> >>>>>
> >>>>> I don't know any way of doing this but for us this is getting to be an
> issue.
> >>>>>
> >>>>> We were thinking of doing some work to address this, eg, by default,
> >> only
> >>>> display surveys from the last 3 months and have a date range selector
> at
> >> the
> >>>> top of the page. As a first stage I think we now display the surveys in
> >> reverse
> >>>> chronological order.
> >>>>>
> >>>>> If somebody else has a patch or is intending to do some work then
> that
> >>>> would probably suit us?
> >>>>>
> >>>>> To be honest I cant see us having any time to do this in the next 3-4
> >>>> months.
> >>>>>
> >>>>> adam
> >>>>>
> >>>>> From: evaluation-
> bounces at collab.sakaiproject.org<mailto:evaluation-
> >>>> bounces at collab.sakaiproject.org> [mailto:evaluation-
> >>>> bounces at collab.sakaiproject.org] On Behalf Of Paul Dagnall
> >>>>> Sent: 09 August 2011 18:23
> >>>>> To: evaluation
> >>>>> Subject: [Contrib: Evaluation System] My Evaluations list getting really
> >> long
> >>>>>
> >>>>> Hi
> >>>>> Are there any settings that can be used to control how long the "My
> >>>> Evaluations" list gets? Other than deleting them I don't see a way to
> trim
> >> the
> >>>> list of old Closed Evaluations.
> >>>>>
> >>>>> Thank you.
> >>>>>
> >>>>> Paul Dagnall
> >>>>> Web Developer
> >>>>> University of Dayton
> >>>>> _______________________________________________
> >>>>> evaluation mailing list
> >>>>>
> >>>>
> >>
> evaluation at collab.sakaiproject.org<mailto:evaluation at collab.sakaiproject.o
> >>>> rg>
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> >>>>>
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> >>
> >>
> >> SMD.
> >>
> >>
> >> ====================================================
> >> Sean DeMonner, Director, Teaching & Learning, ITS
> >> 3350 Duderstadt Center, University of Michigan, (734) 615-9765
> >>
> >>
> >
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