[Using Sakai] Combining Course Rosters in Sakai 2.7

[Beith, Linda]

Hi Hannah,
We follow the same auto-creation process for courses, faculty assignment and rosters and have run into the same problem with faculty being unable to combine rosters for multiple sections, team taught courses and cross-listed courses. They would pull the multiple rosters into a single section and then each night when our Datatel update ran, all the students would be put back into their registered sections. Very frustrating! 

What we've done as a workaround is to duplicate the student role in Realms and name it Mstudent (for manually created student). We've added this role to our SIS template for all courses. When faculty want to combine rosters or bring in a student who is making up an incomplete they just have to categorize them as Mstudent instead of Student. Our Datatel system will skip the Mstudent role so the students stay put. Then the faculty just unpublish the original sections so the students just see the same section. 

This doesn't answer your question exactly as we have our faculty do this themselves (or we can help if needed). However it has been okay as a workaround.
Linda

-----Original Message-----
From: sakai-user-bounces at collab.sakaiproject.org [mailto:sakai-user-bounces at collab.sakaiproject.org] On Behalf Of Reeves, Hannah H.
Sent: Friday, July 15, 2011 9:47 AM
To: sakai-user at collab.sakaiproject.org
Subject: [Using Sakai] Combining Course Rosters in Sakai 2.7

Dear Sakai User Community,

Tufts is preparing to launch Sakai 2.7 in production on August 1st and is running into an issue with combining multiple SIS feeds into a single site. Here's the use case:
Our sites are auto-provisioned and a separate site created for each separate feed in SIS.
Several language faculty wish to combine multiple sections of introductory language into a single site, as they've been doing in Blackboard.

We've been experimenting with combining several course rosters into a single site using the Admin Sites tool and pasting the externalSiteID value for each course into the base course's field, delimited by commas; we've also tried using semi-colons. This did not successfully merge the rosters with the SIS feed update.

We know it's possible for the end user to do this as a one time merge (kudos to Pepperdine for their excellent documentation on this), but we would prefer to have admins do it for them, so that faculty don't need to repeat the process throughout our add/drop period to pick up the correct list of enrolled students.

Can anyone tell us if this is the correct way to go about merging sites that are auto-fed from SIS? Is there another solution that we've missed or is this just not possible in 2.7?

Thanks,

Hannah


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