[sakai-pmc] VOTE: PMC chair/vice-chair tenure and election bylaws changes

[Sam Ottenhoff]

+1


On Wed, Jan 8, 2014 at 11:51 AM, Anthony Whyte <arwhyte at umich.edu> wrote:

> On 19 December 2013 Sam Ottenhoff proposed that we revise the PMC chair's
> term of election.  A number of amendments regarding the position of
> vice-chair were offered by other PMC members and the proposal below
> incorporates the suggested changes to the original proposal.
>
> *Overview*
> The six month rotating chair rule inherited from TCC practice specifies
> too short a time period between elections to ensure effective continuity in
> office for members elected to serve a committee now responsible for
> oversight of the Sakai project within a broader Apereo community. The rule
> results in the PMC chair and vice-chair rotating too often and results in
> too much time spent on elections. The frequency of rotations between chairs
> also complicates communications between the PMC and other bodies
> (Foundation director, conference planning, licensing, etc) and contributes
> to a perception of instability within the committee.
>
> *Proposal *
> The PMC will extend the term of office to one year for both the chair and
> vice-chair per Apache PMC protocol and eliminate the practice of automatic
> succession of the vice-chair to the chair upon completion of the chair's
> term in office.
>
> Specifically, the following sections of the bylaws will be amended as
> follows:
>
> Section 1.2 PMC chair
>
> Strike the following language:
>
>
> *Rotating position. Elected by simple majority vote of membership unless
> replaced by vice-chair according to order of succession described below.
> Term: 6 months*
>
> Replace with:
>
> *Elected by a simple majority vote of the membership. The chair shall hold
> office for a period of one year or until his or her successor is elected
> and qualified or until his or her earlier resignation or removal.  If the
> chair resigns or is removed the vice-chair will succeed to the chair and
> serve out the remainder of the former chair's term.  If an election results
> in a tie between candidates for the position of chair, successive run-off
> elections will be held until a candidate is elected by a simple majority
> vote of the membership.*
>
> Section 1.3 PMC vice chair
>
> Strike the following language:
>
>
> *Rotating position. Elected by a simple majority vote of membership every
> 6 months. Succeeds current PMC chair when the chair's term expires. Term: 6
> months*
>
> Replace with:
>
> *Elected by a simple majority vote of the membership. The vice chair shall
> hold office for a period of one year or until his or her successor is
> elected and qualified or until his or her earlier resignation or
> removal.  If the vice-chair resigns, is removed or replaces a chair who has
> resigned or been removed a special election will be held to elect a vice
> chair to serve out the remainder of the term.  If an election results in a
> tie between candidates for the position of vice chair, successive
> run-off elections will be held until a candidate is elected by a simple
> majority vote of the the membership.*
>
> Section 3.0 Elections
>
> Strike the following language:
>
> *The method for breaking a tie is still subject to debate. Suggestions
> include:*
>
>    - *In a future PMC election if there is a tie, a run off election will
>    be held among the tied candidates following the same election procedures. *
>    - *If members are still tied after the election, a virtual coin toss
>    will be held when only two tied candidates are left.*
>    - *The coin toss method may change, but currently it will be
>    via http://cointossr.com/ <http://cointossr.com/> between the chair and
>    vice chair. The candidate who is represented by heads and tails is arranged
>    prior to the toss when the chair sends the link to the vice chair.*
>
>
> In addition, the existing 6 month tenures of the current chair and
> vice-chair's tenure will be extended until 30 June 2014 in order to both
> simplify the transition to a new election model and establish a July to
> June period of tenure for both positions.
>
> *Polls open*
>
> Voting is now open and will conclude no later than Monday, 13 January
> 2014, 11:59:59 UTC
>
> As earlier noted, both the current chair and vice-chair will recuse
> themselves from this vote.
>
>
> anthony whyte | its and mlibrary | university of michigan |
> arwhyte at umich.edu | 517-980-0228
>
>
>
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>
>
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