[sakai-pmc] Proposal to amend PMC bylways regarding term of election

[Sam Ottenhoff]

My preference would be that we extend and wait until after the Sakai
conference to allow our existing chair/vice-chair to go through the
conference planning process that has just spun up.


On Thu, Dec 19, 2013 at 5:27 PM, Steve Swinsburg
<steve.swinsburg at gmail.com>wrote:

> Point of clarification. Is the proposal that the currently elected
> positions be extended or is this to start with the next election?  The
> current terms are due to expire in just over a month.
>
> Thanks
> Steve
>
> sent from mobile device
> On 20/12/2013 8:50 AM, "Sam Ottenhoff" <ottenhoff at longsight.com> wrote:
>
>> OVERVIEW: The six month rotating chair rule inherited from TCC practice
>> specifies too short a time period between elections to ensure effective
>> continuity in office for members elected to serve a committee now
>> responsible for oversight of the Sakai project within a broader Apereo
>> community. The rule results in the PMC chair and vice-chair rotating too
>> often and results in too much time spent on elections. The frequency of
>> rotations between chairs also complicates communications between the PMC
>> and other bodies (Foundation director, conference planning, licensing, etc)
>> and contributes to a perception of instability within the committee.
>>
>> PROPOSAL:  I propose we extend the term of office to one year per Apache
>> PMC protocol, with the term ending on the last day of the month of the
>> primary Apereo Conference (or June 30 if there is no primary conference).
>>
>> Specifically, I propose we strike this language:
>>
>>
>> *Rotating position. Elected by simple majority vote of membership unless
>> replaced by vice-chair according to order of succession described below.
>> Term: 6 months [1]*
>>
>> And replace it with this text taken from the Apache bylaws section 6.4:
>>
>> *Each officer shall hold office for a period of one year or until his or
>> her successor is elected and qualified or until his or her earlier
>> resignation or removal. [2]*
>>
>> Amending the PMC governance rules will require a roll call vote of the
>> membership.  I request that the chair schedule a vote.
>>
>>
>> [1] Section 1.2,
>> https://confluence.sakaiproject.org/display/PMC/Governance
>> [2] Section 6.4, http://www.apache.org/foundation/bylaws.html
>>
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>>
>>
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