[Contrib: Evaluation System] Fwd: My Evaluations list getting really long

Jim Eng jimeng at umich.edu
Thu Aug 11 08:14:12 PDT 2011 

forwarding for Maneesha:

Begin forwarded message:

> From: Maneesha Aggarwal <Maneesha at columbia.edu>
> Date: August 11, 2011 11:12:55 AM EDT
> To: Jim Eng <jimeng at umich.edu>
> Subject: Re: [Contrib: Evaluation System] My Evaluations list getting really long
> 
> Hello,
> 
> I tried posting a response, but seems like I don't have permissions. If it is not too much of a bother, can you please post my response to the group.  I will look into my permissions.
> 
> Many thanks
> 
> 
> ----------------------------------------------------------------
> 
> Hello All,
> 
> We don't use the eval system yet, but use the parent system where the evalsys originated from.  We too grappled with long loading time for admin page.  We successfully got around to be by creating a 'hide template' function, that would hide it from the individuals list but not affect other users.  Not sure if this would make sense as the code may be different.  Please see screen shots below of active page and hidden page.
> 
> Happy to answer any questions, if this is any helpful.
> 
> Maneesha
> 
> 
> 
> 
> 
> 
> 
> 
> On 8/11/2011 11:10 AM, Jim Eng wrote:
>> 
>> Could you turn off that link for everyone, or do your users need to use it?  In the admin panel, I see this option with a checkbox:
>> 
>> 	Show links to My Evaluations, My Templates, My Items, My Scales and My Email Templates
>> 
>> We have that unchecked.  Students and Instructors see their current evals in the widgets on the summary page.  The checkbox to hide those links was added because occasionally an admin user would click on one of those links and bog down the server for everyone.  
>> 
>> 
>> 
>> On Aug 11, 2011, at 10:57 AM, Adam Marshall wrote:
>> 
>>> I sat bolt upright in bed one night when that thought popped into my head but unfortunately this just affects the dashboard "panels" on the Evaluations home screen and not the ruddy great list on the My Surveys page. Shame as it did look promising in the dark.
>>> 
>>> adam
>>> 
>>>> -----Original Message-----
>>>> From: Sean DeMonner [mailto:demonner at umich.edu]
>>>> Sent: 11 August 2011 15:51
>>>> To: Adam Marshall
>>>> Cc: Verity Allan; evaluation at collab.sakaiproject.org
>>>> Subject: Re: [Contrib: Evaluation System] My Evaluations list getting really
>>>> long
>>>> 
>>>> I seem to recall changing the "Number of days old can an eval be and still be
>>>> recently closed" setting at the bottom of the Admin page to make the list of
>>>> closed evals shorter. It's been a while since I played with it however. Might
>>>> be worth a look.
>>>> 
>>>> As Jim mentions we turn the Admin widget off during peak eval time
>>>> because the Admin widget on the Summary page won't load with several
>>>> thousand evals loaded.
>>>> 
>>>> SMD.
>>>> 
>>>> 
>>>> 
>>>> 
>>>> 
>>>> 
>>>> On Aug 11, 2011, at 10:49 AM, Adam Marshall wrote:
>>>> 
>>>>> We will certainly circulate (& commit) a fix when we have one, don't hold
>>>> your breath though or you'll faint!
>>>>> adam
>>>>> 
>>>>>> -----Original Message-----
>>>>>> From: evaluation-bounces at collab.sakaiproject.org [mailto:evaluation-
>>>>>> bounces at collab.sakaiproject.org] On Behalf Of Verity Allan
>>>>>> Sent: 11 August 2011 15:15
>>>>>> To: evaluation at collab.sakaiproject.org
>>>>>> Subject: Re: [Contrib: Evaluation System] My Evaluations list getting really
>>>>>> long
>>>>>> 
>>>>>> Hi,
>>>>>> 
>>>>>> I don't know of a fix for this; I can unfortunately confirm that it will
>>>>>> become impossible to load the surveys in the Evaluation System tool in
>>>> the
>>>>>> Admin Workspace, as it will time out. We have well over 10,000 surveys
>>>>>> now, and while we can administer the options using the 'Administrate'
>>>>>> link, the 'My Surveys' link is a no-no. (And during peak survey times, My
>>>>>> Current Surveys has hundreds of surveys in and takes ages to load.)
>>>>>> 
>>>>>> This does mean that the only way of finding out about certain surveys is
>>>>>> to use the 'become user' tool to 'become' the person who's running the
>>>>>> survey. This is a bit of a pain, but does mean that you can do some
>>>>>> troubleshooting via the UI, rather than via the DB.
>>>>>> 
>>>>>> I can see that users might well want to look at last year's surveys, but
>>>>>> that does leave us with this problem in the Admin Workspace. Maybe
>>>>>> implementing paging of the results would help?
>>>>>> 
>>>>>> So, while there's a certain amount you can achieve by workarounds, it's
>>>>>> pretty inconvenient, and we'd be interested in testing a fix, should
>>>>>> someone come up with one. (We don't currently have time to work on
>>>> one
>>>>>> ourselves.)
>>>>>> 
>>>>>> Regards,
>>>>>> Verity
>>>>>> CamTools Helpdesk
>>>>>> CARET, University of Cambridge
>>>>>> 
>>>>>>> Date: Thu, 11 Aug 2011 14:49:47 +0100
>>>>>>> From: Adam Marshall <adam.marshall at oucs.ox.ac.uk>
>>>>>>> Subject: Re: [Contrib: Evaluation System] My Evaluations list getting
>>>>>>> 	really long
>>>>>>> To: Jim Eng <jimeng at umich.edu>
>>>>>>> Cc: evaluation <evaluation at collab.sakaiproject.org>
>>>>>>> Message-ID:
>>>>>>> 
>>>>>> 	<DF192BAB00144C48B1B41464F3347A2041A514C3EE at EXMBX05.ad.o
>>>>>> ak.ox.ac.uk>
>>>>>>> Content-Type: text/plain; charset="us-ascii"
>>>>>>> 
>>>>>>> We're not that bothered about clearing out data. It's the number of
>>>> items
>>>>>> on the 'admin' user 'my surveys' page. It is taking 3-4 minutes to load and
>>>> I'm
>>>>>> soon that we'll soon see a time out.
>>>>>>> adam
>>>>>>> 
>>>>>>> From: Jim Eng [mailto:jimeng at umich.edu]
>>>>>>> Sent: 11 August 2011 14:37
>>>>>>> To: Adam Marshall
>>>>>>> Cc: Paul Dagnall; evaluation
>>>>>>> Subject: Re: [Contrib: Evaluation System] My Evaluations list getting
>>>> really
>>>>>> long
>>>>>>> We have a different situation than most schools, because our evals are
>>>>>> imported from an external system and administered in Sakai, and the
>>>>>> responses are exported back to the external system, through which
>>>> results
>>>>>> are reported back to instructors and others.  After the responses are
>>>>>> exported, we delete the data from Sakai, using SQL scripts.
>>>>>>> There are dangers inherent in keeping old eval data inside Sakai, so we
>>>> now
>>>>>> get rid of it as soon as possible after each term ends.
>>>>>>> That may not match other people's needs, especially if users need to
>>>> refer
>>>>>> to results long after an eval closes and there is no external system for
>>>>>> archiving and reporting historic data.
>>>>>>> I would advise that you clean out the old data as early as possible, which
>>>>>> would solve the problem you mentioned.
>>>>>>> Jim
>>>>>>> 
>>>>>>> 
>>>>>>> 
>>>>>>> 
>>>>>>> On Aug 11, 2011, at 5:38 AM, Adam Marshall wrote:
>>>>>>> 
>>>>>>> 
>>>>>>> I don't know any way of doing this but for us this is getting to be an issue.
>>>>>>> 
>>>>>>> We were thinking of doing some work to address this, eg, by default,
>>>> only
>>>>>> display surveys from the last 3 months and have a date range selector at
>>>> the
>>>>>> top of the page. As a first stage I think we now display the surveys in
>>>> reverse
>>>>>> chronological order.
>>>>>>> If somebody else has a patch or is intending to do some work then that
>>>>>> would probably suit us?
>>>>>>> To be honest I cant see us having any time to do this in the next 3-4
>>>>>> months.
>>>>>>> adam
>>>>>>> 
>>>>>>> From: evaluation-bounces at collab.sakaiproject.org<mailto:evaluation-
>>>>>> bounces at collab.sakaiproject.org> [mailto:evaluation-
>>>>>> bounces at collab.sakaiproject.org] On Behalf Of Paul Dagnall
>>>>>>> Sent: 09 August 2011 18:23
>>>>>>> To: evaluation
>>>>>>> Subject: [Contrib: Evaluation System] My Evaluations list getting really
>>>> long
>>>>>>> Hi
>>>>>>> Are there any settings that can be used to control how long the "My
>>>>>> Evaluations" list gets? Other than deleting them I don't see a way to trim
>>>> the
>>>>>> list of old Closed Evaluations.
>>>>>>> Thank you.
>>>>>>> 
>>>>>>> Paul Dagnall
>>>>>>> Web Developer
>>>>>>> University of Dayton
>>>>>>> _______________________________________________
>>>>>>> evaluation mailing list
>>>>>>> 
>>>> evaluation at collab.sakaiproject.org<mailto:evaluation at collab.sakaiproject.o
>>>>>> rg>
>>>>>>> http://collab.sakaiproject.org/mailman/listinfo/evaluation
>>>>>>> 
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>>>>>>> End of evaluation Digest, Vol 30, Issue 6
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>>>> 
>>>> SMD.
>>>> 
>>>> 
>>>> ====================================================
>>>> Sean DeMonner, Director, Teaching & Learning, ITS
>>>> 3350 Duderstadt Center, University of Michigan, (734) 615-9765
>>>> 
>>>> 
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> 
> -- 
> 
> ----------------------
> Maneesha Aggarwal,PhD
> Manager, Teaching and Learning Technologies
> 
> Columbia University IT
> 212-854-5434
> ----------------------

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